Documentation Management Module

Delivering the right information to the right people at the right time is a very important process for any organization. A failure to succeed in accomplishing this task may be very costly. See Belgrade bombing page .

Documentation Management Module (DMM) helps to properly manage organizationís documentation, including creation, approval, notification of employees, implementation, distribution and maintenance of the documents in accordance with requirements of standards and internal company policies. It walks you through the process while preventing from making typical human errors. When documents are revised, you can indicate training needs. The established training needs will be used by IQRC-Pro Anywhere and Qualification (Competency) Management modules to track employee training. You can start controlling your documents in minutes. You can view a demo, or go to Downloads page to download the demo, which demonstrates a document import process.


DMM includes the following features:

  • Fast & easy setup, intuitive utilization
     
  • Select your documents, import within minutes and you are in control
     
  • Maintain documents in your favorite word processor format ?no need to transfer existing documents into IQRC-Pro?format
     
  • Originate new documents
     
  • Modify existing documents with automatic maintenance of document title, authorities names/positions, revision level, and dates within the document itself
     
  • Supports numerous document formats, including MS Office and AutoCAD
     
  • Control external documents
     
  • Create and maintain a master list of current documents
     
  • View current documents (supports any file format)
     
  • Comprehensive, user definable, document searching and grouping capabilities
     
  • Use templates with routers for groups of similar documents to ensure review and approval of documents by proper authorities
     
  • Create password protected electronic signatures (21 CFR Part 11 compliant)
     
  • Includes workflow: develop documents using concurrent or sequential method
     
  • Define document users?list and identify training needs while preparing a document
     
  • If necessary, develop a document hardcopy distribution list, and keep track of documents distribution at each location
     
  • Develop a list of applicable documents linked to the document
     
  • Obsolete documents considering all linked documents
     
  • Keep history file for all previous revisions and drafts
     
  • Track document changes ?generate and maintain change records
     
  • Develop document implementation/training plans
     
  • Track implementation/training process
     
  • Dynamic organization management with personnel accountability and tracking
     
  • Minimize or eliminate meeting time
     
  • Limit printing, copying and editing capabilities to specifically assigned individuals.
     
  • E-mail Notification at all stages of document review, approval and implementation
     
  • Track document management process effectiveness
     
  • Option - build cross reference of your Management System with applicable standards requirements (ISO 9001, QS-9000, TS 16949, ISO 14001, AS9100, ISO 13485)
     
  • Aid in transition from ISO 9000:1994 to ISO 9000:2000
     
  • Generate variety of reports
     
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